Presenter speaking from podium



In order to streamline the speaker process, we will be using an online tool called Conference Harvester (Presenter Portal) to track tasks and deadlines, upload content and share information. All presenters (Lead Presenters, Co-Presenters and Moderators) will be logging into the Conference Harvester system through a secure website, using your email address and personalized Access Key.  Information and instructions will be sent via email.  If you have questions or need assistance logging in, please contact Ilyse Kramer at

Presentation Materials:

In a continued effort to be environmentally conscious, The Arc will host a semi-paperless meeting. Our goal is to allow our attendees to download presentations off of our website or the convention app. Lead Presenters will be asked to load presentations on or before Friday, September 18th.  

As a reminder, please create your presentation slides using The Arc’s PowerPoint template file and verify your presentation slides contain your learning objectives.




People-First Language:

The Arc believes that people come first, not their diagnoses. Presenters should use “people first language” and always be respectful to individuals with I/DD in their presentations. People-First Language emphasizes the person, not the disability. When we describe people by their labels of medical diagnoses, we devalue and disrespect them as individuals. The use of the r-word in a derogatory sense is prohibited. When referring to The Arc in writing presenters should always refer to us as The Arc, not The ARC and never ARC. The Arc should be considered as a title or a phrase. When speaking about The Arc or chapters, presenters should always say “The Arc” or “chapters of The Arc”, never “Arc” or “Arcs” unless it is stated in the chapter’s name.

Convention Registration:

All Lead Presenters will sent a $100 discount code to apply to a one-day or full day registration. This code is not valid for Co-Presenters and Moderators and cannot be transferred. If you only plan on coming in to present your session and do not plan on registering ahead of time, please indicate this in the Conference Harvester (Presenter Portal).

Hotel & Travel Arrangements:

All presenters are responsible for making their own hotel & travel arrangements.

Presenter Registration Check-In:

When you arrive at the convention, please check in at the registration desk. You will receive your registration materials and presenter badge. We ask that you check in upon your arrival so that we are confident that your travel plans have run smoothly.

Room Set Up:

All breakout rooms will be set up theater-style or in rounds depending on the size of the event. Final room assignments will be posted to the online schedule as well as in the official convention program.

Audio Visual Equipment Needs:

The Arc contracts with an audiovisual company to provide services at the convention. In order to keep our audio visual costs reasonable, each session will include the following set-up: LCD projector, cables, screen and a microphone if needed. We have a limited number of laptop computers available, we just ask that you request one in advance by emailing Ilyse Kramer at Internet access is available in the breakout rooms. If your presentation is dependent on accessing the web, as a back-up we always suggest having a "Plan B" and include screen shots of the web pages you would like to share in your PowerPoint file, and pre-load any videos. Please remember to bring a copy of your presentation with you on site. If you have made any changes to your presentation, be sure that we have a copy of the latest version prior to your departure.

Speaker Ready Room:

All speakers are encouraged to practice their presentations ahead of time in the Speaker Ready Room. Speakers can sign up for access to the room at the convention registration desk. The room will be available on a first come first serve basis. 

Presentation Guidelines:

The Arc has created an OFFICIAL POWERPOINT TEMPLATE for your use. We ask that your presentation include the following slides:

  • Slide 1: This slide should include your presentation title and list of presenters.
  • Slide 2: This slide should include your learning objectives. Learning objectives are statements that provide a context for what will be shared during the presentation.
  • Final Slide: This slide must include the term "Questions" on it. In addition, you can include contact information if you want your attendees to be able to follow up.

Slide Development:

Presenters are responsible for developing their own presentations. Please keep the following guidelines in mind when preparing and presenting your slides to ensure an effective presentation.

  • Our audience is looking for in-depth information on your subject, including challenges faced, lessons learned, and specific innovations incorporated.
  • Limit each slide to 15 to 20 words or elements, with a maximum of four bullets of information. Use several simple slides rather than one complicated slide, especially when discussing a subject at length.
  • Avoid preparing more slides than can be successfully presented during your session. 
  • Set yourself up to have plenty of time to make it through your slides; don't rush. Attendees have stressed the importance of this tip.
  • Limit each slide to one main idea. If the idea you are trying to communicate is complex, reduce the information to essential elements, limit the text, and enlarge the type size.
  • Convert data into a visual format for a clear and more interesting presentation. Use pie charts, bar graphs, and other illustrative graphics to convey ideas and data.
  • Avoid descriptive paragraphs that duplicate content.

Artwork, Type Size, and Style:

  • Use at least a 20-point font. Trebuchet is our suggested font. Sessions will be held in a large room, and slides must be clearly readable from the last row of seating.
  • Lines, letters, and symbols should contrast sharply with the background. Tones must be distinct, and colors should be strong and attractive.
  • Letters and symbols should be bold and simple, with no small openings that will appear filled in when projected.
  • Between lines of type, leave a space that is at least the size of a capital letter.

Hints for Using Slides Effectively:

  • Use duplicate slides if the same slide needs to be referenced at several different times during the presentation.
  • Plan slides for a good visual pace during the presentation.
  • Remove each slide from the screen when finished discussing the topic.
  • Elaborate verbally on the information provided in the slide rather than reading it word for word.


If you are unable to attend the convention, please contact Ilyse Kramer at


It is you that makes the convention a valuable experience for our attendees.