Presenter speaking from podium

I AM ... A PRESENTER

Communication:

Please note that all communication regarding convention logistics is through the lead presenters only. The lead presenter is responsible for coordinating any additional communication with supplemental presenters for their session.

Presenter Portal:

We have created an online form for you to send us all of the information we will need to promote your session. Our goal is to load this information into our online schedule on or before Wednesday, July 30th. If you are still working out the details of your session, we ask that you create a login for the form so you can go back and update your record. Our attendees are eager to know the details of the program. Please visit the Convention Presenter Portal.

 

PRESENTER PORTAL

 

People-First Language:

The Arc believes that people come first, not their diagnoses. Presenters should use “people first language” and always be respectful to individuals with I/DD in their presentations. People-First Language emphasizes the person, not the disability. When we describe people by their labels of medical diagnoses, we devalue and disrespect them as individuals. The use of the r-word in a derogatory sense is prohibited. When referring to The Arc in writing presenters should always refer to us as The Arc, not The ARC and never ARC. The Arc should be considered as a title or a phrase. When speaking about The Arc or chapters, presenters should always say “The Arc” or “chapters of The Arc”, never “Arc” or “Arcs” unless it is stated in the chapter’s name.

Convention Registration:

All lead presenters were sent a $100 discount code to apply to a one-day or full day registration. This code is not valid for co-presenters and cannot be transferred. If you only plan on coming in to present your session and do not plan on registering ahead of time, please indicate this on the online presenter form. (You will enter the code on the 2nd page of the form.)

Hotel Arrangements:

All presenters are responsible for making their own hotel reservations.

Presenter Registration Check-In:

When you arrive at the convention, please check in at the registration desk. You will receive your registration materials and presenter badge. We ask that you check in upon your arrival so that we are confident that your travel plans have run smoothly.

Room Set Up:

All breakout rooms will be set up theater-style or in rounds depending on the size of the event. Your final room assignment will be posted online at least 2 weeks prior to the event.

Audio Visual Equipment Needs:

The Arc contracts with an audiovisual company to provide services at the convention. In order to keep our audio visual costs reasonable, each session will include the following set-up: LCD projector, screen, laptop computer (if requested) and a microphone if needed. Internet access is not available in the breakout rooms. If your presentation is dependent on accessing the web, please email Ilyse Kramer at kramer@thearc.org. The Arc will make every effort to connect you to the web, but to avoid any issues with accessing the internet during your presentation, we suggest that you include screen shots of the web pages you would like to share in your PowerPoint file, and pre-load any videos. Please remember to bring a copy of your presentation with you on site. If you have made any changes to your presentation, be sure that we have a copy of the latest version prior to your departure.

Presenter Ready Room:

All presenters are allowed to practice their presentations in the Presenter Ready Room. Presenters should sign up for access to the room at the convention registration desk. The room will be available on a first come first serve basis.

Presentation Materials:

In a continued effort to be environmentally conscious, The Arc will host a semi-paperless meeting. Our goal is to allow our attendees to download presentations off of our website, starting on or before Friday, September 5, 2014. Please submit your presentation materials by Monday, September 1, 2014 to ensure that your presentation is available to attendees who may want to print their materials prior to the convention (information on how to submit is below). If you do not submit presentation materials, we will list “Presenter did not Provide Materials for this Session” on our online schedule. If your session does not have handouts or slides, please notify us so that we can list “This session will not have handouts”. If you plan on bringing hard copies of your handout for distribution onsite please let us know and we will list “Handouts will be provided onsite”.

Presentation Guidelines:

The Arc has created an OFFICIAL POWERPOINT TEMPLATE for your use. We ask that your presentation include the following slides:

  • Slide 1: This slide should include your presentation title and list of presenters.
  • Slide 2: This slide should include your learning objectives. Learning objectives are statements that provide a context for what will be shared during the presentation.
  • Final Slide: This slide must include the term "Questions" on it. In addition, you can include contact information if you want your attendees to be able to follow up.

Slide Development:

Presenters are responsible for developing their own presentations. Please keep the following guidelines in mind when preparing and presenting your slides to ensure an effective presentation.

  • Our audience is looking for in-depth information on your subject, including challenges faced, lessons learned, and specific innovations incorporated.
  • Limit each slide to 15 to 20 words or elements, with a maximum of four bullets of information. Use several simple slides rather than one complicated slide, especially when discussing a subject at length.
  • Avoid preparing more slides than can be successfully presented during your session. For a 30-minute express learning session, it is recommended that you limit your presentation to 10 to 15 slides.
  • Set yourself up to have plenty of time to make it through your slides; don't rush. Attendees have stressed the importance of this tip.
  • Limit each slide to one main idea. If the idea you are trying to communicate is complex, reduce the information to essential elements, limit the text, and enlarge the type size.
  • Convert data into a visual format for a clear and more interesting presentation. Use pie charts, bar graphs, and other illustrative graphics to convey ideas and data.
  • Avoid descriptive paragraphs that duplicate content.

Artwork, Type Size, and Style:

  • Use at least a 20-point font. Trebuchet is our suggested font. Sessions will be held in a large room, and slides must be clearly readable from the last row of seating.
  • Lines, letters, and symbols should contrast sharply with the background. Tones must be distinct, and colors should be strong and attractive.
  • Letters and symbols should be bold and simple, with no small openings that will appear filled in when projected.
  • Between lines of type, leave a space that is at least the size of a capital letter.

Hints for Using Slides Effectively:

  • Use duplicate slides if the same slide needs to be referenced at several different times during the presentation.
  • Plan slides for a good visual pace during the presentation.
  • Remove each slide from the screen when finished discussing the topic.
  • Elaborate verbally on the information provided in the slide rather than reading it word for word.

Uploading Slides and Handouts:

We will use the website Dropbox to collect slide presentations and handouts for the breakout sessions. Dropbox offers easy ways to share files. An invitation to 'join' Dropbox will be sent to each presenter by email on or before August 15, directing you to 'join' a shared folder. Upon receipt of this email, please click on the link provided. You will be asked to create a free dropbox account. When you join Dropbox, you will automatically see the shared folder that has been created. Once in the Dropbox folder, please select the sub-folder with your last name and upload your presentation files and handouts. As you begin to prepare your presentation files, we remind you of the following:

  • Please create your presentation slides using The Arc’s PowerPoint template file.
  • Please verify your presentation slides contain your learning objectives.
  • Please upload your presentation files (slides and handouts) to Dropbox by Monday, September 1, 2014.

Presenter Cancellation:

If you are unable to attend the convention, you must notify The Arc by Friday, August 29.

 

It is you that makes the convention a valuable experience for our attendees.